I’m currently starting an AI Automation Agency and I’m a bit confused about which n8n plan or setup would be the best fit for my business model.
My goal is to manage several clients’ automations directly from my computer/centralized dashboard. However, I haven’t fully grasped how the plans work for this specific use case. Specifically:
Centralized Management: Is there a way to manage different clients (separate environments) under one account, or do I need a separate subscription for each client?
Scalability: Since I am just starting, I want to keep costs optimized but I need a professional setup that allows me to monitor and update workflows for my clients remotely.
Plan Recommendation: Given that I use Gemini API, Z-API, and Apify, which n8n version would you recommend? Should I go with n8n Cloud (and which tier?) or is a Self-Hosted (VPS) instance better for an agency model?
I would love to hear from other agency owners about how you structure your workspace and billing for clients.
For your agency, you’ll likely want a self-hosted n8n setup to manage multiple clients. This gives you more control and flexibility. You can use a VPS (Virtual Private Server) to host n8n, which allows you to monitor and update workflows remotely.
Regarding the plan, consider the “Enterprise” plan for n8n Cloud if you prefer a managed solution, as it offers more features suitable for agencies. However, self-hosting is often more cost-effective as your client base grows. You can then manage separate client environments using different workflows and credentials.
I’m not 100% certain about the optimal setup for your specific integrations (Gemini, Z-API, Apify), so you might want to verify their compatibility and resource usage with self-hosted vs. cloud options.
Hey! @Joao_Gabriel welcome to the community Here’s the simple answer:
Start with n8n Cloud, it’s the easiest way to begin your agency.
Think of it like this: each client needs their own “workspace” (like separate Google accounts). You’ll pay around $20/month per client workspace, but n8n handles all the technical stuff for you.
As a beginner, here’s what to do:
Sign up for n8n Cloud
Create one workspace for your first client
Build their automations there
Charge them $300-500/month (your profit: $280-480)
When you get client #2, create another workspace
When to switch to self-hosted:
Once you have 3-4 clients, consider moving to a VPS (your own server). This costs about $30/month total instead of $20 per client - much better for your profit margins.
For now: Focus on getting your first client and learning n8n. Don’t overthink the infrastructure - n8n Cloud is perfect for starting out. You can always migrate later when it makes financial sense.
Your Gemini API, Z-API, and Apify will work perfectly fine with n8n Cloud.
Start simple, grow great. Good luck with your agency!
Here’s the simple answer: