Emails Not Triggering Immediately After Form Submission, But Sent After Restart

Questions
1

Issue: Emails Not Triggering Immediately After Form Submission, But Sent After Restart

I have set up an automated workflow in n8n locally on my pc where:

  1. Chatbot to Airtable Integration:
  • Customers chat with my AI bot.
  • Once satisfied, the bot provides an Airtable form link.
  • Customers fill out the form, and their data is stored in Airtable.
  1. Airtable to Gmail Automation:
  • I have set up an Airtable trigger (“When a new record is created”) to detect new customer entries.
  • The workflow should send an automated email via Gmail API containing the customer’s details.

Problem:

  • When a customer submits the form, the data is successfully added to the Airtable database.
  • However, the email is not sent immediately after form submission.
  • When I restart n8n, I receive automated emails, but they contain the data of customers who submitted the form before the restart.

What I Need Help With:

  • Why is the Airtable trigger not firing immediately after a new record is added?
  • Why does the email workflow only run after restarting n8n?
  • How can I ensure emails are sent in real-time as soon as a new record is created?

Any help would be greatly appreciated! :rocket:

2

hello @cs215114166_B.Sc_Com
What is your poll time for the air table trigger node?

3

I have set the poll time mode to Every Minute

4

And the node didn’t receive updates after the form submission within 1+ minutes?

5

The problem is I didnt get the automated mail when I filled the form but when I restart n8n I get the mail and similarly when I enter the data directly on the database I get the automated mail. I didnt host n8n on the cloud I just locally running it on my pc.

6

Please, share the workflow.

You can select all nodes with ctrl+a, copy it with ctrl+c. Then past the content here after pressing button </> with ctrl+v.

7

Workflow 1

Workflow2