GHL / Close.io Sync

[strayr]

I am looking for someone who can help me sync GHL and Close.io.

Basically when appointsments are made in Close they should be added to GHL. Or if certain contacts in GHL are changed, they should be changed in Close.io.

Please send me a message with an idea what it would cost.

[Gabriel_Olatunji]

Hi strayr, I can help with this two way sync workflow. I’ll send you a DM right away. Please check.

[Mohammed_Ali2]

all u really need is webhooks for close and ghl. once that data leaves close u just catch it and send it to ghl and vice versa. im not sure how to dm on here so email me: info@stronglinks.ca. happy to show you a demo before you commit to paying anything

[iamvaar]

I am comfortable at building 2way sync and I have enough experience working with CRM’s like go high level. Below is one of video that demonstrates a GHL n8n workflow:

How to Build an HVAC Missed Call Recovery System | n8n + GoHighLevel + Twilio

I am one of top 50 verified template creators:

iamvaar | n8n Creator

I am also capable of building custom community n8n node too:

1. https://www.npmjs.com/package/n8n-nodes-pdfbro
2. https://www.npmjs.com/package/n8n-nodes-ocrbro
3. https://www.npmjs.com/package/n8n-nodes-ttsbro

Apart from that I’m also a full-stack developer with the right Gen AI experience, which makes me a solid plus for your team[but right now only vibecoding]

Check my recent gen ai projects… I built a native Android automation agent too. It’s worth a look:

https://gist.github.com/iamvaar-dev/f0f2a38ab3a6c860be83118ef8513a9f

I can build complex AI automations directly in code, not just inside n8n

I recently started posting my n8n work on YouTube with explanations:

blankarray

You can schedule a quick call with me: N8N Project Consultation with Vaar | Iamvaar | Cal.com

Fun fact… I even made an n8n workflow to find a few n8n project leads for myself so I truly believe in what I do…

I started asking My recent clients for honest feedbacks so here is one testimonial: https://www.youtube.com/watch?v=TqBy3SVCHgQ&list=PLAJltY5bp6yiZ3sFBjm7bfrkLXSGtJX8m

Here is my linktree: iamvaar | X | Linktree

And I am also capable of building gohighlevel automations and other CRM’s too, here are my recent gohighlevel integrated automation videos:

1. https://youtu.be/eZ3t7PfXFho
2. https://youtu.be/nSJzOB9JZlY

And I also built low latency voice appointment scheduler with live ai avatar[in code]:

Voice AI Agent Books Appointments in Under 5 Seconds | Iam Vaar ↗️ posted on...

I built AI search visibility tracker[I am capable of building complex web scraping automations in python too]:

Measuring AI Visibility with Stripe Example | Iam Vaar ↗️ posted on the topic...

And done many other big projects too which are under NDA’s so technically I can’t reveal them.

[Muhammad_Bin_Zohaib]

Hey @strayr,

I can help you build a robust two‑way sync between GHL and Close.io using n8n. I’m Muhammad Bin Zohaib — AI & Web Solutions Specialist, Full‑Stack Developer, and Certified n8n Developer (Level 1 & 2).

I’ve delivered automation systems for clients across Canada, Greece, Singapore, India, Sudan, Spain, Australia, Germany, and the UK, and specialize in CRM integrations, AI agents, and workflow automation.

Relevant Experience:

• Built AI Appointment Setter (Google Calendar + WhatsApp + OpenAI) → fully automated lead qualification & booking.

• Designed Customer Onboarding Automation (HubSpot + Gmail + Slack) → saved 3–4 hours per rep daily.

• Architected scalable pipelines & modular agent systems for multiple CRMs.

• Integrated voice AI receptionists and RAG chatbots into real‑world businesses.

What I’ll deliver for you:

• Seamless two‑way sync between GHL and Close.io (appointments + contacts).

• Error‑handled workflows with logging & retries.

• Scalable design so you can extend to other CRMs/APIs later.

Highlights:

• Teknofest Pakistan 2024 Winner (AI Innovation)

• Bahria University Hackathon Award

• Certified n8n Developer (Level 1 & 2)

Portfolio & Demos:

• Project Portfolio (Notion)

• Website

• LinkedIn

Let’s connect: muhammad.specials@gmail.com | +92 3360327970

I’d be happy to discuss scope and provide a clear cost estimate once we align on requirements.

[Milan_AutomableAI]

Hey ,

I’m Milan, with 8 years of experience in Business Automation and AI. Including 2 years at Apify working on enterprise-level browser automation.

Currently specializing in n8n, but also proficient in Python & Javascript.

Find out more about my work here:

• Youtube Channel

• Smoothwork.AI Website

• Public N8N Workflows

If you think I might be a match, please:

Book a call here with me

Or reach out at hello@smoothwork.ai

Looking forward to hearing from you!

[Hamza426]

Hey strayr,

The sync between GHL and Close.io is very doable — but there’s one part that needs to be thought through carefully.

When both platforms update the same contact around the same time, you need defined rules on which side takes priority. Without that, data gets overwritten and appointments start disappearing from one side without any error or warning.

The proper fix is a real-time n8n webhook sync with conflict resolution logic built in — so both platforms stay accurate and nothing slips through.

DM me your setup details and I’ll give you a clear picture of what this involves.

Hamza
itsameerhamza203@gmail.com

[Priyanshu_Kumar]

Hi strayr — done a few GHL ↔ external CRM syncs in n8n. The thing that usually breaks these is GHL’s webhook reliability for contact updates (it fires inconsistently on certain field changes) — most builds need a polling fallback for the fields that matter most, otherwise records drift out of sync within a week.

A few things I’d want to confirm before scoping:

1. One-way (Close → GHL or GHL → Close) or bi-directional?
2. Just contacts, or also opportunities / pipelines / notes / calls?
3. Conflict resolution — if both sides update the same field, which wins?
4. Volume — how many contacts and what’s the expected daily delta?

If bi-directional with conflict logic, plan on 1.5–2 weeks for a clean v1 with proper error handling, retries, and a dead-letter queue for syncs that fail.

Happy to chat through it — drop me an email at priyanshukumarmaurya2224@gmail.com and I’ll share the rough n8n workflow architecture I use for this kind of sync.

— Priyanshu
linkedin.com/in/priyanshu-axiom

[strayr]

@Priyanshu_Kumar

• One-way (Close → GHL or GHL → Close) or bi-directional?
• Just contacts, or also opportunities / pipelines / notes / calls?
• Conflict resolution — if both sides update the same field, which wins?
• Volume — how many contacts and what’s the expected daily delta?

1. One-way (Close → GHL or GHL → Close) or bi-directional?

   bi-directional

2. Just contacts, or also opportunities / pipelines / notes / calls?

   Just contacts, and opportunities. I would only add partial notes. One doesn’t need to notify for every action like missed calls or similar.

3. Conflict resolution — if both sides update the same field, which wins?

   This is unimportant right now. This set-up is temporary and will be later overhauled.

4. Volume — how many contacts and what’s the expected daily delta?

   I guess about 200 contacts per day.

[agbaje_olarewaju]

I can help you build a seamless, reliable sync between Close.io and GoHighLevel. Having designed and orchestrated numerous custom CRM integrations and automated lead management systems, I know exactly how to ensure your appointments and contact updates flow instantly between platforms without causing data duplication or infinite sync loops.
Here is the step-by-step breakdown of how I will build this to ensure it works perfectly for your workflow:

Step-by-Step Execution Plan

• Step 1: Webhook & API Configuration I will set up specific webhook listeners in both platforms. Close.io will be configured to instantly broadcast when a new appointment is booked, and GoHighLevel (GHL) will be set to trigger when specific contact fields are modified.
• Step 2: Middleware Orchestration
  Instead of relying on rigid, out-of-the-box connectors, I will build this using a powerful automation engine (n8n) as the central middleware. This allows for total control over the data flow and custom API routing between Close and GHL.
• Step 3: Data Mapping & Deduplication
  I will precisely map your required data fields (Names, Emails, Phone numbers, Appointment details, and custom fields). Before any data is injected into either CRM, the system will search to see if the contact already exists. This ensures we are updating existing records rather than creating messy duplicates.
• Step 4: Loop Prevention & Error Handling
  When setting up bi-directional syncs (like contact updates), it is highly common for systems to get stuck in an “infinite loop” where one update triggers another endlessly. I will build in conditional logic to recognize where an update originated, preventing these loops entirely.
• Step 5: Testing & Handoff
  Before going live, I will run sandbox tests for both the appointment booking and contact update scenarios. Once verified, I’ll provide a brief walkthrough so you know exactly how the data is moving.

Estimated Cost & Timeline

For a robust, error-proof setup covering these specific parameters (Close.io appointments \rightarrow GHL; GHL contact updates \rightarrow Close.io), the estimated cost will be between $200 and $350. The final price will simply depend on how many custom data fields need to be mapped and if any complex conditional formatting is required.
The entire build, including testing, can be completed within 2 to 3 days.
I would love to hop on a quick 10-minute chat to understand your specific data fields and get this knocked out for you.
Best regards,
Agbaje Nurudeen Olarewaju
AI Automation Architect

[Mihail_Rogal]

Hi!

I can definitely help you sync GoHighLevel and Close.io. I’m a technical builder who specializes in these kinds of two-way synchronizations using n8n and Make, ensuring your data stays clean without creating messy duplicates.

How I’ll handle your sync:

• Two-Way Mapping: I’ll set up a “listener” for both platforms. When an appointment is booked in Close, it’ll instantly pop into GHL. If you update a contact in GHL, the change will reflect in Close automatically.

• Duplicate Prevention: I use a “Search-then-Update” logic. The system will first check if the contact exists in the other app before creating anything new, so your CRM doesn’t get cluttered.

• Architect Mindset: I don’t just “link apps”; I build error-logged systems. If an API call fails, the system will retry or alert us so no lead is ever lost.

The Deal:

• Estimated Cost: For a clean, two-way sync with error handling and duplicate prevention, I’d suggest a fixed price of $400 – $600 depending on how many custom fields we need to map.

• Timeline: I can have this fully tested and live in 2–3 days.

• Availability: I have 25–35 hours a week free and can start immediately.

Why me?

I’m Mikhail, an automation specialist and developer. I’ve built complex lead-routing and content systems for real estate and B2B clients, so I’m very comfortable with the GHL and Close APIs.

Portfolio: https://mikedevai.netlify.app/

Contacts:

• Telegram: @hely_chatbots

• WhatsApp: +375293761570

Let’s hop on a quick chat so I can see your specific fields and get this running for you!

Best,

Mikhail

[Priyanshu_Kumar]

Thanks strayr — clean scope. With those answers, here is the shape:

• Bi-directional contact + opportunity sync with partial notes (you triage calls manually) — clean to architect
• 200 contacts/day with bi-directional = ~1-2 ops/sec peak under default n8n polling (5-15 min) — well within n8n-only, no queue infra needed
• Last-write-wins on field conflicts since you do not need anything fancier — simplifies the build noticeably
• On the “temporary, will be overhauled later” note: I will architect with clean separation between the two sides so the eventual replacement can swap one side without breaking the other

A few last scoping qs before I send a fixed price + timeline:

1. Source of truth for matching — do GHL contacts have a stable external ID already, or do we hash on email+phone?
2. Custom fields to sync, and the direction for each?
3. Opportunity stages mapped 1:1 between GHL and Close.io, or do they need a translation table?
4. Need a small admin UI to view sync status / re-trigger failed records, or pure background n8n is fine?

Easiest if we move to email from here for the scope doc. priyanshukumarmaurya2224@gmail.com — I can send a 1-pager + fixed price + week-by-week timeline within a day. A 20-min call also works if you prefer to walk through it live.

— Priyanshu

[zynate]

@strayr

I am looking for someone who can help me sync GHL and Close.io.

Basically when appointsments are made in Close they should be added to GHL. Or if certain contacts in GHL are changed, they should be changed in Close.io.

Please send me a message with an idea what it would cost.

Hi,

I’m Basit from basitq.cloud. I’ve worked on CRM sync integrations like this before and can build exactly what you’re describing.

For a bidirectional sync between Close.io and GoHighLevel appointments from Close flowing into GHL, and contact updates in GHL reflecting back into Close, this involves setting up webhooks on both ends, mapping fields correctly, handling edge cases like duplicate triggers and update loops, and making sure the sync is reliable enough to trust in production. It’s not a plug-and-play connection; it requires real logic to do it cleanly.

I’ll be honest with you, you can find someone on Upwork who’ll quote you $150 for this. What you’ll get is a fragile workflow that breaks the first time Close sends an unexpected payload, with no documentation and no one to call when it does.

Good automation is invisible. It runs every day, handles edge cases quietly, and you never think about it again. That’s what I build, and that’s what this price reflects.

If that matches what you’re looking for, let’s talk.

Basit

[Junior_Salaula]

Hey, I’m interested.

I build and troubleshoot n8n workflows involving webhooks, APIs, Google Sheets/Airtable, CRMs, AI workflows, booking systems, and follow-up automations.

For this project, I’d suggest starting with a small, clean first version so you can see it working quickly, then expanding from there. I can help map the workflow, build the n8n logic, test it with sample data, and document the setup so it is easy to maintain.

Happy to DM and discuss the exact workflow, tools, timeline, and budget.

[jorge_leonardo_loaiz]

Hi strayr,

I can help with this GHL / Close.io sync.

I would not build it as a simple one-way chain only. I would first define:

- which system is the source of truth for each field

- what triggers the sync in Close and in GHL

- matching rules for contacts/opportunities

- deduplication/idempotency so records are not duplicated

- conflict rules when both sides change

- logs and alerts when an API call fails

After that, the implementation can be scoped as a fixed-fee build rather than hourly. The cost depends on the number of objects/fields and whether it is one-way or true two-way sync, so I would first review the exact fields and triggers.

My current work is focused on AI-assisted automations, CRM-style workflows and API integrations:

MicroSmart

MicroSmart

You can DM me here or email me at jorgelg1177@gmail.com.

[workflowpatch]

Hi strayr,

I would treat this as a two-way sync with a conflict policy, not just two webhooks.

Smallest useful first slice:

Close appointment event → normalized event ledger → GHL create/update
GHL contact change → Close update or blocked review row

The important questions are which system wins when both sides changed, how you match contacts, and what gets logged when an update is missing a key field or fails in one direction.

If async works for you, send one redacted Close appointment payload, one GHL contact sample, and the exact fields that should sync. I can tell you whether the conflict-safe slice fits a fixed paid priority sprint.

I can also show a small public proof shape for the conflict ledger if you want to see the artifact format before sending anything sensitive.

Alex Reed
WorkflowPatch
alex@workflowpatch.com

[soufiane_business]

Hi strayr,

I can help with the GHL and Close.io sync.

I would build this as a small fixed first milestone:

• map the exact fields in Close and GHL
• create webhook triggers for appointment changes and contact updates
• add dedupe checks so the same contact is not updated in a loop
• add a simple run log for each sync event
• test both directions with sample contacts before touching real records

For cost, I would price the first working sync path separately from the full two-way version. That keeps the first step low-risk: one direction working, tested, and documented, then expand to the second direction.