Seeking feedback on my LinkedIn Lead Gen & Outreach workflow

Questions
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Screenshot 2026-02-20 at 11.36.39 AM
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Hi everyone,

I am an intern and I just finished making this workflow. I wanted to share it with you to see if I’m on the right track and ask for some advice.

What the workflow does: It starts by scraping job postings from LinkedIn using Apify. It then checks Google Sheets to make sure we don’t process the same job twice. For new jobs, it visits the company website to find a contact email. Then, it uses AI (Groq) to write a personalized recruitment proposal. Finally, it downloads a PDF from Google Drive and sends it as an attachment to the company using the Gmail node.

How it works: I have included various “Wait” nodes and even a “Long Break” logic to make the email sending look more human and less like a bot.

I have a few questions for the experts here:

  1. Does this look like a good setup? Do you have any suggestions on how I can improve it?

  2. My main worry is: Can I safely send hundreds of emails with this? Will my Gmail account get blocked?

  3. I have added delays to “humanize” the process, but is that enough?

  4. Should I be using an SMTP node instead of the Gmail node for this kind of volume?

I’ve attached a screenshot of my workflow diagram for a better understanding. Sorry if I made any foolish mistakes, I am still learning and would really value your guidance!

Thank you so much!

linkedin
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1 Like
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Hi @Bishal_Ranjit Welcome to the community!
That is really awesome for a intern project! That is really nice but as i can see the flow i cannot be sure that this flow would not fry the gmail API limit just add some wait before moving to the node as you are also calling drive at the same time, and also this is a lead and outreach flow Gmail is a temporary fix using SMTP node is really a good move to handle everything in your flow related to mailing, else the overall structure is really nice! You should add this in the creators portal here:

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hey nice work for an intern project! honestly though sending hundreds of cold emails through gmail is gonna get you suspended pretty fast, free accounts cap at 500/day and they’re cracking down hard on bulk senders lately. the delays help but won’t save you if you’re doing real volume. look into something like SendGrid or Mailgun instead, they’re built for this and way less likely to torch your account. also heads up that scraping linkedin + emailing without consent can get legally sketchy depending on where those leads are located

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