Need someone to build an AI automation workflow — just starting out, willing to pay flat fee

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1

Hey, I’m just starting out and looking to build a small agency in the UK music space and I need help setting up some automation infrastructure before I launch. Specifically I need someone to connect Tally, Airtable and n8n into a basic lead capture pipeline, with two manual approval checkpoints built in so nothing fires without me signing off first. Also need a payment status toggle in Airtable that pauses or deactivates a workflow depending on how long a client hasn’t paid. There is a little more I’m looking to have within it too, but this is the basic gist. Nothing crazy, just clean, modular and well documented so I can manage it myself after handover. I’m not technical but I know what I want it to do. Looking for a flat fee quote, not hourly. Happy to share a full brief with anyone interested. DM me if this is something you can help with. :folded_hands:

8 Likes
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Hey :waving_hand:,

I’m Milan, with 8 years of experience in Business Automation and AI. Including 2 years at Apify working on enterprise-level browser automation.

Currently specializing in n8n, but also proficient in Python & Javascript.

Find out more about my work here:

If you think I might be a match, please:

Book a call here with me

Or reach out at [email protected]

Looking forward to hearing from you!

3

Hey, I’ve DM’ed you with all the details. Please check and let me know.

4

If you need I am available here:

I am one of top 50 verified template creators:

I am also capable of building custom community n8n node too:

  1. https://www.npmjs.com/package/n8n-nodes-pdfbro
  2. https://www.npmjs.com/package/n8n-nodes-ocrbro
  3. https://www.npmjs.com/package/n8n-nodes-ttsbro

Apart from that I’m also a full-stack developer with the right Gen AI experience, which makes me a solid plus for your team[but right now only vibecoding]

Check my recent gen ai projects… I built a native Android automation agent too. It’s worth a look:

I can build complex AI automations directly in code, not just inside n8n

I recently started posting my n8n work on YouTube with explanations:
https://youtube.com/@blankarray

You can schedule a quick call with me: N8N Project Consultation with Vaar | Iamvaar | Cal.com

Fun fact… I even made an n8n workflow to find a few n8n project leads for myself so I truly believe in what I do…

9bSkKu
9bSkKu1220×1470 122 KB

I started asking My recent clients for honest feedbacks so here is one testimonial: https://www.youtube.com/watch?v=TqBy3SVCHgQ&list=PLAJltY5bp6yiZ3sFBjm7bfrkLXSGtJX8m

Here is my linktree: iamvaar | Linktree

And I also built low latency voice appointment scheduler with live ai avatar[in code]:

I built AI search visibility tracker[I am capable of building complex web scraping automations in python too]:

And done many other big projects too which are under NDA’s so technically I can’t reveal them.

5

Hey! This is a clean scope – Tally + Airtable + n8n with manual approval gates is a solid foundation for a music agency.

Quick notes on what you described:

The two-checkpoint approval flow is straightforward to set up: Tally webhook fires to n8n, n8n writes the lead to Airtable with a status of “pending_approval_1”, then sends you a notification with an approval link (can be a simple n8n webhook that advances the status). Second checkpoint same pattern before anything executes. Nothing fires without your sign-off.

The payment status toggle in Airtable triggering actions in n8n is a good approach – n8n can watch for Airtable record updates via polling or Airtable’s automation feature that hits your n8n webhook. When payment flips to “paid,” n8n picks it up and fires the next step.

We build exactly this kind of setup at AiMe Inc – flat fee, clean handoff with documentation so you actually understand what you’re running. Happy to scope it out for you. DM me or reply with a bit more detail about what fires after the approvals (what actions do you need automated once a client is confirmed?).

6

Hey @vaultedceo ,

welcome to the n8n community — great to see you jumping in and building a music agency in the UK. Love the vision.

Your setup sounds very doable and smart for starting out:

  • Tally forms → n8n webhook → Airtable (lead capture)
  • Two manual approval gates (e.g., Slack/email notification → Airtable status toggle that blocks any downstream actions until you approve)
  • Payment status logic (Airtable field + scheduled check that pauses/deactivates workflows if overdue)
  • Clean, modular structure + full documentation/handover so you can manage and tweak it yourself later (step-by-step guide + screenshots/video walkthrough)

As a Certified n8n Developer (Level 1 & 2) I do exactly this kind of clean lead pipeline + approval + payment guardrail work all the time. I make sure everything is non-technical-owner friendly after handover — no black boxes.

Flat fee (happy to quote once I see the full brief — usually in the low-mid range for this scope). No hourly billing.

DM me here or drop your WhatsApp number — I can give you a quick scope + flat-fee estimate in 5 minutes after seeing the brief. Or we can hop on a short call if you prefer (I’m flexible with UK time).

Portfolio with similar lead/approval/payment automations (demos + videos):

Excited to help get your agency infrastructure solid before launch — let’s chat!

Best,
Muhammad
Certified n8n Developer
WhatsApp: +92 336 032 7970
Email: [email protected]
LinkedIn: https://www.linkedin.com/in/mbz1415/

Feel free to DM me right away — looking forward to it! :rocket:

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Hi, this sounds like a great setup for launching your agency.

I have 3+ years of experience building automation systems with n8n, including **lead capture pipelines, Airtable integrations, approval-based workflows, and payment status logic for activating or pausing automations. I focus on building **clean, modular, and well-documented workflows so they remain easy to manage after handover.

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Hi there,

FlipFactory can help — we build n8n workflows daily and have 50+ running in production.

Tally → Airtable → n8n is a straightforward setup. We can have a working pipeline ready in 1-2 days: form submission triggers n8n, data lands in Airtable with any enrichment or notifications you need.

Happy to scope it out and give you a fixed price. What does your current flow look like?

9

Hey Ruben — I’m M Hassan. I build automation systems that run while you sleep. Not the fluffy kind. The kind that answers 3 AM calls, qualifies leads in 8 seconds, and books revenue you’d otherwise miss. I’ve spent [X years] doing one thing: stopping businesses from bleeding opportunities because someone didn’t pick up fast enough. Freight brokerages covering midnight loads. HVAC shops booking weekend emergencies. Roofing crews catching every storm-chase call. I build the invisible infrastructure that works 24/7 so your team doesn’t have to. See exactly how this works — real numbers, real implementations, real revenue . Stop treating after-hours like a dead zone.

Portfolio: Bizboostai.space

Discord: Discord

Looking forward to hear from you

10

Hey! This is a clean, well-scoped project — Tally → n8n → Airtable with approval gates and payment status logic is exactly the kind of infrastructure we build at Noyra-X. We’re an n8n + AI automation agency based in Germany, and typically deliver setups like this in 3-5 days with full handover documentation so you own it afterwards. We’re GDPR-compliant on EU infrastructure, which can matter if you plan to work with EU clients in the music space. Happy to have a quick 30-min call and give you a flat-fee estimate — feel free to DM me if you’d like to connect.

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Hey, saw your post about the Tally → Airtable → n8n pipeline with approval checkpoints. this is exactly what I build.

quick thoughts on your setup:

the two manual approval gates are easy in n8n — I’d use webhook-based approval links so you just click approve/reject from an email or slack message. no need to log into n8n every time.

for the payment status toggle — I’d add a field in Airtable that n8n checks before firing any workflow. if status = “overdue” or “paused”, the automation skips that client automatically. clean and simple.

I’ve built similar pipelines before — lead capture systems with CRM integration, conditional workflows, and handover documentation so non-technical founders can manage it themselves.

here’s my work if you want to see what I build: ameerhamzaai.netlify.app

happy to look at your full brief and give you a flat fee quote. no pressure — just send it over whenever you’re ready.

12

Hey, yes I can help with this. I work a lot with automation tools like n8n, Airtable and similar systems, and I’ve built lead pipelines and approval-based workflows before.

What you described (Tally → Airtable → n8n with manual approval checkpoints and payment-based workflow control) is very doable. I can also structure it so it’s modular and documented so you can manage it easily after handover.

Feel free to send over the full brief and I’ll review it and give you a flat-fee quote.

13

Hey Profile - vaultedceo - n8n Community

I got you, I have been building all forms of automations for the past 2 years and have built 100s of flows for my clients. Have worked with all sorts of companies and gotten them 10s of thousands in revenue or savings by strategic flows. When you decide to work with me, not only will I build this flow out, but also give you a free consultation like I have for all my clients that led to these revenue jumps.

I have built a similar workflow like this for one of my clients. I can not only share that but also how you can streamline processes in your company for faster operations. All this with no strings attached on our first call.

Here, have a look at my website and you can book a call with me there!

Talk soon!

14

Hi,
I work with n8n regularly and can handle the approval checkpoints and conditional logic you mentioned.

Happy to review the full brief and send over a flat fee quote.

You can reach out to me on my email here

Colin

15

Hey — love how clearly you’ve scoped this out. Quick question: for the payment status toggle, are you thinking a simple paid/unpaid flag in Airtable that kills the active workflow, or do you need grace period logic (like pausing after X days overdue)? Just asking because the approach changes how I’d wire the conditional paths in n8n.

I’ve built similar Tally → Airtable → n8n pipelines with approval gates and the modular handover doc is totally doable. Shoot me an email if you want to chat scope — [email protected]

16

Hello @vaultedceo

I made this video specifically for you: Need someone to build an AI automation workflow — just starting out, willing to pay flat fee - Vaultedceo | Loom

Also my portfolio

I’ve been building n8n workflows for 6 and 7-figure businesses for 2 years and the video shows exactly a few of them.

Shoot me a message with the brift here: [email protected]

Fran

P.S.: The video is less than 2 minutes. Worth it.

17

Hi! I saw your post about setting up the infrastructure for your music agency.

I`m Mihail, specialize in building “human-in-the-loop” automations—systems that do the heavy lifting but leave you in full control.

I can build exactly what you described: a modular pipeline that connects Tally, Airtable, and n8n with those two essential approval checkpoints.

What I’ll deliver:

  • Lead Capture: Tally forms flowing into Airtable with automated Slack/Email notifications for your sign-off.

  • Payment Guard: A smart “Status Toggle” in Airtable that automatically pauses active workflows if a client’s payment is overdue.

  • Zero-Code Management: I’ll build it so you can manage everything from Airtable without touching the backend.

  • Documentation: A simple “How-to” guide so you’re never lost after the handover.

I work for a flat fee, so you’ll know exactly what you’re paying upfront with no hidden hourly surprises.

Portfolio: https://mikedevai.netlify.app/ Telegram: @hely_chatbots

Send me the full brief, and I’ll give you a fixed quote right away.

Best regards, Mihail